LARC Board Meeting – October
2010

Meeting Date: 10/05/2010

Attendees:

Jim
Walker – N0XDA – President

Jerry
Schmidt – N0OUW – Secretary

Mark
Mollenauer – KD0GOC – Treasurer

Bill
Honeyman – KG6CNL – Technical / Planning Committee

Dan
Campbell – WF0T

Sebastian
Wessels – NS0W

Meeting was called to order by Jim Walker at 19:00 Hrs

Before the meeting got
underway, Jim expressed his thanks for jobs well done to Dan Campbell, the
outgoing Treasurer and Sebastian Wessels for all the help he has provided to
the club in his position as Vice President and many other tasks that came up
from time to time.

Minutes of the September Board meeting

September board meeting
minutes were not available for review

Treasurer Report

Dan Campbell reported that
the current balance in the club treasury is approximately $6200. The process
has been initiated to add Mark to the banking accounts and drop Rick Hess and
pass along the club mailbox key. A payment of $7.20 was made recently to the
CCARC (Colorado Council of Amateur Radio Clubs). This fee is based on the current
count of active members in the club and ranges from a low of $5 to a maximum of
$25 dollars per year. Dan reported no outstanding bills at this time.

Secretary Report

Jerry provided copies of the
current bylaws to the board for review. This prompted a discussion that
included several specific items that are outdated and therefore incorrect and
it was agreed that the board members would review in more detail and provide
the secretary with any additional recommendations and/or updates that should be
made. Jerry will update the document for review by the board and ultimate
review and approval by the general membership.

Other items discussed
concerned the maintaining of a current database of club members that includes
Silent Keys for history, as well as being able to generate

 e-mails on different club activities to the
proper list of members. Dan and Mark will work with Jerry and Doug, as well as
Sebastian to arrive at a process that will enable these items.

It was noted that the
Secretary needs to make contact with the former Secretary and obtain any and
all current contracts and corporate records that the club has in effect with
other organizations, such as the Boulder County Fair, etc.

The status of the Petty cash
fund was discussed and it will remain in the possession of the Treasurer and
handled in accordance with the current by-laws.

Vice President Report

Jim acknowledged that the
position of Vice President is still open and that this will be on the agenda of
all club meetings until a nomination has been made and approved by the general
membership. Jim pointed out that this position is one that can be a good deal
of fun in locating and organizing interesting presentation for our club
meetings.

Chip Stewart will provide the
presentation at our October general meeting. He will talk about some of the
interesting jobs he has had in his career, including one where he worked for
the U.S. Bureau of Standards, WWV and was involved in providing the world with
the accurate current time.

Other potential presentations
include one on the Boulder County Radio system by Dean Scott and Scott
Whitehead from that organization. Jerry also mentioned that George Weber might
be available to provide a presentation on the D-Star mode that is becoming more
popular.

Membership Committee Report

Jim indicated that he will
ask for a report of the current membership status and invited open discussion
for ideas that might generate some more enthusiasm among club members and
result in possibly recruiting new members and activating some old ones. Ideas
that were discussed included Special Events, Parades, sponsoring awards,
designing QSL Cards, Fox Hunts, publicity etc.

Technical/Planning Committee Report

Bill Honeyman, KG6CNL,
reported that all currently planned features to the repeater are installed and
operational.  The autopatch is functional
and Bill has confirmed with the 911 folks that they will be ready to accept
emergency call originating from our repeaters and won’t be responding to his
home just because it is his home phone number currently in use for that
function.

Reverse autopatch was
discussed and agreed that this function could be added.

Additional functions to the
repeater were approved and the treasurer was authorized to purchase the
equipment needed to install the computer and associated gear to implement IRLP
and Echolink.

Jim proposed that we promote
the idea of purchasing SC1-6 PC Sound Card Kits by club members as a build
project that will help introduce them to new digital modes like PSK31, RTTY,
WSJT, Echolink and others. The board agreed that this might generate some
interest.

Special Events/Publicity Committee Report

Mark advised the board that
he has been in contact with the City of Longmont concerning our possible
support of the upcoming Halloween parade scheduled for Saturday Oct 30^th
at 10:00. This will be a short informal net controlled activity to simply to
act as eyes and ears along the parade route for the organizers. The board
agreed and Mark will ask for volunteers at the next meeting and Jerry will be
sure to announce this activity on the Thursday night nets.

Mark also advised that in the
past we have participated with the Longmont Turkey Trot which will be held on
November 13^th this year. The board agreed that we should support
this activity and will begin alerting the club membership with net
announcements, meeting announcements etc to get ready for that activity.

BCARES Representative Report

No one was quite sure exactly
how our club is properly represented to the BCARES organization  beyond the general knowledge that the BCARES
by-laws does indicate that they are supported by LARC, BARC and The Rocky
Mountain VHS Society. Jerry will contact BCARES to see if there are regular
meetings held that our representative can or should attend. We already have a
couple volunteers to act is this capacity and we will proceed according to what
is determined.

President’s Report

Jim thanked everyone for
coming and mentioned the new business below as items that we need to start
working on for a number of obvious reasons. The board has agreed to beat the
bushes for volunteers to lead these activities and/or participate as committee
members.

New Business

          Christmas Party

          LARCFest

          New Standing Committees

Meeting was adjourned by Jim at 21:00 Hrs

I took the liberty of listing
below some of the items discussed above that need some sort of action and the
target dates are of my suggestion and NOT agreed to by the board.

Respectively submitted
by:   LARC Secretary     Jerry
Schmidt (N0OUW)

Action Items: